Recommendations for authors
The Head of the diplomatic Archives of the French Ministry of Europe and Foreign Affairs considers scientific works submitted for publishing that are connected to the diplomatic archives, for every historical period. The Head of the diplomatic Archives’ publications are especially open to the submission of PhD thesis.
Each manuscript submitted to the Head of the diplomatic Archives will be examined by the publishing board.
Submit a manuscript
Documents required
For each submission, please join a curriculum vitae which includes your university or institution;
For PhD thesis, please join the jury defense report, and a brief abstract of your thesis (no more than 2 pages);
A digital file (1 file under Word format for every text elements + 1 file per illustration). The accepted format for text files are doc, docx ; formats accepted for illustrations are jpeg ; other formats are not accepted.
Contact
Please prefer digital files for any submission.
Digital submission, at the following adresses: caroline.bornet[at]diplomatie.gouv.fr, bastien.hermouet[at]diplomatie.gouv.fr and marilou.zaiser[at]diplomatie.gouv.fr.
Form of the manuscript
The authors are asked to respect the instructions mentionned below. Any non-conforming submission to these recommandations will be sent back to its author for correction.
The editorial board is available regarding any question (caroline.bornet[at]diplomatie.gouv.fr; bastien.hermouet[at]diplomatie.gouv.fr; marilou.zaiser[at]diplomatie.gouv.fr).
Books can not exceed 800 000 signs, foot notes and spaces included.
- The author will cede, for free, to the French Ministry of Europe and Foreign Affairs, the right to exploit (reproduce, adapt, translate, represent) its work in its digital form for the duration of the litterary and artistic propriety (under French law);
- The work must be entirely original and can not be the object of an other publication ;
- The French Ministry of Europe and Foreign Affairs can ask the author to change the text and/or the illustrations and refuse publication of the work;
- If the submitted work is accepted for publishing, the author will sign a contract of contribution with the French Ministry of Europe and Foreign Affairs. The author will receive a set of proofs to correct, which he/she will return to the French Ministry of Europe and Foreign Affairs with its press/diffuse proof within two weeks. After this period, only the publishing board’s corrections will be taken into consideration.
Composition of the submitted work
The submitted work must include the following elements:
Title: optional subtitle
The author must provide an English translation.
Author
Name.
Status and university/institution.
Abstract
The abstract can not exceed 1 000 signs, spaces included.
Footnotes are not accepted.
The author must provide an English translation.
Text
Three levels of headings accepted.
The source for each illustration is required
Optionnal illustrations requires a title.
Non-Latin characters must be transliterate.
Bibliography
Mandatory, it must be as concise as possible and be limited to the strict area of study of the work submitted. Any reference in the bibliography must have been cited in the footnotes of the submitted work ; any reference cited in the footnotes will be in the bibliography. For the presentation of the bibliography’s references, see below, no 2 and 3.
Illustrations’ list (if the author proposes illustrations)
Each illustration, no matter its nature, will be cited in the text between brackets: (fig. X). The illustrations’ list will presents detailed legends and sources. Each illustration must be essential to the demonstration and come with the autorisation of reproduction. The number of illustrations is limited to 6.
The submitted work is best composed in Times New Roman font (12 points).
The number of signs must be verified in the following way: in Word, select the “tools” menu, click on “Statistics”, check the box “Include evey footnotes in the calculation”, refer to the lign “Characters (spaces included) ”.
Bibliography and footnotes presentation (classic system)
To cite a book
In footnotes
Initial of the first name then Name, Title, pagination of the quote.
Ex: F. Farinelli, De la raison cartographique, p. 16-17.
In bibliography
Name First Name, Title, edition number (unless 1st ed.), Place of publication, Publisher (Collection, number), year of publication, number of volumes (if more than 1).
Ex.: Farinelli Franco, De la raison cartographique, 2e éd., Paris, Éd. du Comité des travaux historiques et scientifiques (Orientations et Méthodes, 13), 2009, 2 vol.
To cite a collective work
In footnotes
Initial of the first name then Name, Title, pagination of the quote.
Ex.: A. Callu, P. Eveno et H. Joly (dir.), Culture et médias sous l’Occupation : des entreprises dans la France de Vichy, p. 82.
In bibliography
Name First Name, Title, Place of publication, Publisher (Collection, number), year of publication, number of volumes (if more than 1).
Ex.: Callu Agnès, Eveno Patrick et Joly Hervé (dir.), Culture et médias sous l’Occupation : des entreprises dans la France de Vichy, Paris, Éd. du Comité des travaux historiques et scientifiques (CTHS-Histoire, 39), 2009.
To cite an article inside a collective work
In footnotes
Initial of the first name then Name, « Title of the article », pagination of the citation.
Ex.: D. Pinsolle, « L’entreprise Le Matin sous l’Occupation », p. 351-354.
In bibliography
Name First Name, « Title of the article », in Name First name (responsability), Title of the book, Place of publication, Publisher, year of publication, pagination of the quoted article.
Ex.: Pinsolle Dominique, « L’entreprise Le Matin sous l’Occupation », dans Callu Agnès, Eveno Patrick et Joly Hervé (dir.), Culture et médias sous l’Occupation : des entreprises dans la France de Vichy, Paris, Éd. du Comité des travaux historiques et scientifiques (CTHS-Histoire, 39), 2009, p. 345-362.
To cite an article in a journal
In footnotes
Initial of the first name then Name, « Title of the article », pagination of the article.
Ex.: R. Pahl, « Toutes les communautés sont-elles imaginées ? », p. 225.
In bibliography
Name First name, « Title of the article », Title of the journal, volume number, publication period, pagination of the article.
Ex.: Pahl Ray, « Toutes les communautés sont-elles imaginées ? », Ethnologie française, vol. XLVII, no 1, février 2007, p. 223-232.
To cite an unpublished scholar work
In footnotes
Initial of the first name then Name, « Title », pagination, pagination of the quote.
Ex.: A. Gilbert, « Les maisons du temple du diocèse de Bayeux (1148-1307) », p. 143-152.
In bibliography
Name First Name, « Title », PhD or Master thesis and specialty, City, University, date of thesis defense, number of volume (if more than 2).
Ex.: Gilbert Annie, « Les maisons du temple du diocèse de Bayeux (1148-1307) », mémoire de maîtrise en histoire, Caen, université de Caen – Basse-Normandie, 1993, 2 vol.
To cite a handwritten source or an archives document
Handwritten sources and archives documents do not appear in bibliography. They are quoted in footnotes, in this order: place of conservation, fonds, precise archival ratings, title under quotes, folio.
Ex.: Bibliothèque nationale de France, ms. fr. 2695, « Le livre des tournois du roi René », fol. 66 ro.
Ex.: Archives départementales du Nord, C Intendance 9113, « Mémoire instructif sur la réparation des chemins », fol. 1.
Repetition of footnotes references
The use of op. cit. is forbidden. If the reference was given in the immediate precedent footnote : Ibid. replaces this complete reference. Ibid., p. XX or Ibid., p. XX-XX design one or multiple pages of the same book.
Typographic rules
Please refer to the Lexique des règles typographiques de l’Imprimerie nationale (2002), of which we will remind a few essential points here.
In the common acronyms, do not write dots between the letters.
Ex.: SNCF (not S.N.C.F.).
Abbreviations stay in small caps in most cases.
Ex.: vol., t., no, ms. (singular), mss (plural), etc.
Numbers in small caps are rarely used (unless, to simplify : centuries and quoted chapters). So, write: t. II, vol. II, Louis XV, etc.
A few common abbreviations
- 1er, 1re, 2e, 3e (not « 1ier, 1ère, 2ème, 3ième »)
- chap. (chapter, ex.: chap. iv) [ch. meaning « chant »]
- xve siècle (number in small caps) [not « XVième »]
- fo (folio) [f. meaning « feuillet [sheet] »]
- p. (pages) [not « pp. »]
- éd. (éditeur, édition [publisher, edition]) [not « eds. »]
- etc. [not « etc... »]
- ro (recto) ; vo (verso)
- cf. is written in Roman
- Dr, Mgr, Mme, Mlle, Pr
Use of capital letters
The word « university » is written in lowercase (ex.: université Rennes 2 ; université de Limoges ; université Blaise-Pascal).
The capital letter is only used to design the institution.
Do not insert capital letters to each terms of an organism.
A few exemple in use:
- l’Académie des inscriptions et belles-lettres ; l’académie de Rennes ;
- le Centre Georges-Pompidou ; le Centre national de la recherche scientifique ;
- l’École nationale des ponts et chaussées (ou les Ponts et Chaussées) ;
- la guerre de Cent Ans ; la Seconde Guerre mondiale ; la Guerre folle ; la guerre froide ; les guerres de Religion ;
- l’Institut français de photographie ;
- le ministère de l’Europe et des Affaires étrangères ; le ministre des Affaires étrangères ;
- le centre des Archives diplomatiques ;
- le musée du Louvre ; le musée national d’Art moderne ;
- l’Organisation internationale du travail ;
- le professeur Dupond ; le docteur Martin ; A. Durand est maître de conférences ; le père Bernard ; le président de...
- la Société protectrice des animaux.
Accent
Capital letters are accentuated in French: Á, À, Â, Í, Ì, Î, Ú, Ù, Û, É, È, Ê, Ó, Ò, Ô, etc.
Italic
Foreign organisms quoted must stay in Roman (not in italic).
Citation between quotes can not be written in italic.